Auditing and stocktaking of equipment in stores, distribution centres and central management offices was, until recently, quite complex and time-consuming, often involving manual tasks. This work was based on extensive paper lists and pre-assigned labels. Centrally, the task of inputting the information collected on paper onto the central system was time-consuming.To overcome these difficulties, we’ve developed a system of automation and optimisation of stocktaking and asset auditing processes. We’ve replaced paper lists with tablets and labels are optically scanned. Currently, data are updated online, thus reducing the time needed for these tasks. The new application was quite inexpensive, is adaptable and the information collected is now more reliable. The time spent auditing and stocktaking 400,000 pieces of equipment across 1100 places was reduced by 25%, which allowed the team to increase asset control actions.